Thank you so much for showing interest in Peter Reynolds Photography. Data protection is of a particularly high priority for me. The use of the Internet pages of Peter Reynolds Photography is possible without any indication of personal data; however, if you’re wanting to submit a wedding photography submission via the websites contact page, the use of personal data will become necessary as I’m sure you can understand.
The processing of personal data, such as your name, e-mail address, and telephone number of a data subject shall always be in line with the General Data Protection Regulation (GDPR), and in accordance with the country-specific data protection regulations applicable to Peter Reynolds Photography. By means of this data protection declaration, Peter Reynolds Photography would like to inform the general public of the nature, scope, and purpose of the personal data I collect and use.
As the sole controller, Peter Reynolds Photography has implemented numerous technical and systematic measures to ensure the most complete protection of personal data processed through this website. However, Internet-based data transmissions may in principle have security gaps, so absolute protection may not be guaranteed. For this reason, every data subject is free to transfer personal data to us via alternative means, e.g. by telephone or in person.
1. NAME AND ADDRESS OF THE CONTROLLER
Controller for the purposes of the General Data Protection Regulation (GDPR), and other provisions related to data protection is:
Peter Reynolds Photography
44 High Street,
Wingham
Canterbury
Kent
CT3 1AB
Email: hello@peterreynoldsphotography.com
Website: peterreynoldsphotography.com
2. CONTACT POSSIBILITY VIA THE WEBSITE
The website of the Peter Reynolds Photography contains information that enables a quick electronic contact for communication with myself, which also includes a general address of the so-called electronic mail (e-mail address). If a data subject contacts the controller by e-mail or via a contact form, the personal data transmitted by the data subject are automatically stored on WordPress.com which itself complies with all GDPR guidelines. Contact form data within this website is privately stored. There is no transfer of this personal data to third parties.
3. STORAGE OF PAPER CONTRACTS
To complete the agreement between the subject and Peter Reynolds Photography, a paper contract is sent to the subject via Royal Mail and asks for certain personal data fields to be be completed in order for Peter Reynolds Photography to fulfil the service in the best possible way. Fields include; Telephone number, address of venue, emergency contact and postal address. These contracts are stored securely in a locked building and the data is not used or transferred to any third parties. One completion of the subjects contract, the paperwork is confidentially destroyed.
4. SUBSCRIBING TO EMAIL NEWSLETTER (LETTERS FOR YOU)
All subscription details are automatically stored on the Mailchimp.com email service. Before confirming subscription, Mailchimp will provide information on GDPR and the subscriber is requested to read and confirm before continuing.
5. ROUTINE ERASURE AND BLOCKING OF PERSONAL DATA
Peter Reynolds Photography shall process and store the personal data of the data subject only for the period necessary to achieve the purpose of storage, or as far as this is granted by the European legislator or other legislators in laws or regulations to which the controller is subject to.
6. RIGHTS OF THE DATA SUBJECT
A) RIGHT OF CONFIRMATION
Each data subject shall have the right granted by the European legislator to obtain from the controller the confirmation as to whether or not personal data concerning him or her are being processed. If a data subject wishes to avail himself of this right of confirmation, he or she may, at any time, contact any employee of the controller.
B) RIGHT OF ACCESS
Each data subject shall have the right granted by the European legislator to obtain from the controller free information about his or her personal data stored at any time and a copy of this information. Furthermore, the European directives and regulations grant the data subject access to the following information:
– the purposes of the processing;
– the categories of personal data concerned;
– the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations;
– where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;
– the existence of the right to request from the controller rectification or erasure of personal data, or restriction of processing of personal data concerning the data subject, or to object to such processing.
C) RIGHT TO RECTIFICATION
Each data subject shall have the right granted by the European legislator to obtain from Peter Reynolds Photography without undue delay the rectification of inaccurate personal data concerning him or her. Taking into account the purposes of the processing, the data subject shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement.
If a data subject wishes to exercise this right to rectification, he or she may, at any time, contact myself
D) RIGHT TO ERASURE (RIGHT TO BE FORGOTTEN)
Each data subject shall have the right granted by the European legislator to obtain from the controller the erasure of personal data concerning him or her without undue delay, and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies, as long as the processing is not necessary:
– The personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
– The personal data have been unlawfully processed.
– The personal data must be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject.
If one of the aforementioned reasons applies, and a data subject wishes to request the erasure of personal data stored by Peter Reynolds Photography, he or she may, at any time, contact myself. Peter Reynolds Photography shall promptly ensure that the erasure request is complied with immediately.
E) RIGHT TO WITHDRAW DATA PROTECTION CONSENT
Each data subject shall have the right granted by the European legislator to withdraw his or her consent to processing of his or her personal data at any time. If the data subject wishes to exercise the right to withdraw the consent, he or she may, at any time, contact Peter Reynolds Photography.
7. PERIOD FOR WHICH THE PERSONAL DATA WILL BE STORED
The criteria used to determine the period of storage of personal data is the respective statutory retention period. After expiration of that period, the data is routinely deleted, as long as it is no longer necessary for the fulfillment of the contract or the initiation of a contract.
8. PROVISION OF PERSONAL DATA AS STATUTORY OR CONTRACTUAL REQUIREMENT; REQUIREMENT NECESSARY TO ENTER INTO A CONTRACT; OBLIGATION OF THE DATA SUBJECT TO PROVIDE THE PERSONAL DATA; POSSIBLE CONSEQUENCES OF FAILURE TO PROVIDE SUCH DATA
We clarify that the provision of personal data is partly required by law (e.g. tax regulations) or can also result from contractual provisions (e.g. information on the contractual partner). Sometimes it may be necessary to conclude a contract that the data subject provides us with personal data, which must subsequently be processed by us. The data subject is, for example, obliged to provide us with personal data when our company signs a contract with him or her. The non-provision of the personal data would have the consequence that the contract with the data subject could not be concluded. Before personal data is provided by the data subject, the data subject must contact myself. Peter Reynolds Photography must then clarify to the data subject whether the provision of the personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and the consequences of non-provision of the personal data.
9. EXISTENCE OF AUTOMATED DECISION-MAKING
As a responsible company, Peter Reynolds Photography does not use automatic decision-making or profiling.
